Constitution

SCOTTISH INDEPENDENT CELEBRANTS’ ASSOCIATION

CONSTITUITON

September 2011

Name

1. The name of the association is the Scottish Independent Celebrants’ Association and is constituted from 25 September 2011, hereinafter referred to as SICA.

 

Objectives

 

2. SICA’s Main objectives are:-

 

2.i. to promote and advance awareness and knowledge of Independent Ceremonies for important life events; for example, but not exclusively, Funerals, Baby Namings, Marriages and Renewal of Vows. Independent Ceremonies are those provided by a Celebrant with full regard to and consideration for the Clients’ wishes and beliefs without any constraints from the belief system of the Celebrant or otherwise.

 

2.ii. to support, promote and facilitate the work of SICA members in their Celebrancy while at the same time honouring each member’s independence.

 

2.iii. to maintain, promote and support a professional standard of Celebrancy, within the SICA membership, nationally and internationally.

 

Powers

 

3. SICA has full powers, within the law, to carry out and meet its objectives, subject always to the proviso that SICA is a not for profit organisation. These powers shall include the following (the list is not exhaustive) the power to:-

 

3.i. open and maintain a Bank or Building Society in name and for the benefit of SICA.

 

3.ii. levy subscriptions from its members

 

3.iii. raise money, whether by public donation or by financial institution loan

 

3.iv. acquire or lease property, moveable or heritable, which property will be held in name of the Office Bearers, aftermentioned, and their successors in office as Trustees for and on behalf of SICA.

 

3.v. maintain a website and/or other public media

 

3.vi. remunerate professionals engaged by SICA, whether occasionally or by salary, for services provided to SICA or recruit volunteers.

 

3.vii. conduct research

 

3.viii. work in partnership with different organisations

 

3.ix. create and regulate the use of a Logo and branding for SICA and create Standing Orders for the procedures associated with that regulation.

 

3.x. put in place and maintain Insurance for the benefit of SICA membership or employees or to protect any of SICA’s interests.

 

3.xi. regulate the membership of SICA in terms of Rules and Code of Practice publically available.

 

Membership

 

4. Subject to the payment of annual subscriptions, as determined by the Management Committee after mentioned and approved at each Annual General Meeting, Ordinary Membership of SICA is open to anyone working as an Independent Celebrant, subject to acceptance by the Standards Committee in accordance with their Rules in terms of Article 5.ii.

 

4.i. Subject to the payment of a reduced annual subscription, as determined at each Annual General Meeting, Associate Membership is open to anyone working or commencing work as an Independent Celebrant. Within one year of Associate membership the Standards Committee shall assess the Associate member according to the rules in place from time to time, Associate members will not be entitled to vote at Annual General Meetings.

 

4.ii. The Management Committee have the power, acting reasonably, to refuse or withdraw membership of any Celebrant who brings SICA into disrepute or who does not reach or maintain the professional Standards set out in the Code of Practice in terms of Article 5.ii hereof; subject to appeal to the Annual General Meeting.

 

 

Management

 

5.i. The Management Committee:

 

5.i.a. shall manage SICA and will be elected at the Annual General Meeting; the Management Committee shall comprise a Chairman, Vice Chairman, Treasurer and Secretary, plus at least two further committee members. If the post of any officer or other committee member should fall vacant after such an election, the Management Committee will have the power to co-opt up to two members. The Management Committee shall comprise Ordinary Members of the Association only; Associate Members shall not be entitled to serve on the Committee.

 

5.i.b. will put in place and maintain Standing Orders for the proper management of procedures at its Meetings and for the meetings of its sub committees. Those procedures will preclude the replacement of more than fifty per cent of the Management Committee members without the authorisation of two thirds of the membership of SICA.

 

5.i.c. will meet as often as required to make and execute such decisions as are necessary in implementing the aims and objectives of SICA. The Management Committee shall report all its activities to the Annual General Meeting and shall account to the Annual General Meeting in accordance with article 7 hereof.

 

5.i.d. may appoint sub-committees of its own members and other Members, as it may decide necessary from time to time, for the carrying out of its work. All such sub-committees shall make regular reports on their work to the Management Committee.

 

5.i.e

 

 

5.ii. The Standards committee:

 

5.ii.a. shall be elected at the Annual General Meeting and shall comprise of at least two members of the Management Committee and at least one other person from the SICA membership or elsewhere. The Standards committee will report on its work to the Annual General Meeting each year and to the Management Committee regularly throughout the year.

 

5.ii.b. will put in place and maintain a publically available Code of Practice to be adhered to by the SICA membership with the purpose of maintaining and improving professional standards of the Membership or for complying with requirements of such outside Organisation or Authority having legal regulation over SICA.

 

5.ii.c. will strive to maintain, throughout the membership, the standards set out in the SICA Code of Practice and will alert members to and provide opportunities for on-going professional development.

 

5.ii.d. put in place and maintain a set of publically available Rules relating to membership of SICA

5.ii.e. present to the Annual General Meeting the Code of Practice and Rules and any amendments thereof for approval by a simple majority of those attending and eligible to vote.

 

 

Rules of Procedure at Meetings

 

6.i. All meetings of SICA will be presided over by the Chairman or in his absence the Vice Chairman. If neither is present, those present may elect one of their number to take the Chair. The Management Committee has the power to appoint the Chairman of the Standards Committee or any subcommittee but where none has been appointed, or is not present, those present may elect one of their number to take the Chair.

 

6.ii. Annual General Meeting

 

6.ii.a SICA Annual General Meeting shall be held, wherever possible, during the last week of September in any year. Not more than fifteen months shall elapse between the date of one Annual General Meeting and the next.

 

6.ii.b. The business to be conducted at an Annual General Meetings shall include:

 

Approval of the minutes of the previous year’s AGM

Reports from the Chairman and the Secretary

Report from the Treasurer and approval of the annual audited Accounts

Election of the Management Committee

Election of the Standards Committee

Consideration of any changes to the Constitution

Any other relevant business

 

 

 

6.iii. Extraordinary General Meetings

 

An Extraordinary General Meeting shall be called by an application in writing to the Secretary

supported by a simple majority of SICA Ordinary membership. The Management Committee

shall also have the power to call an Extraordinary General Meeting by decision of a simple

majority of its members.

 

6.iv. Notices

 

At least fourteen days’ notice shall be given to all members of any General Meeting.

 

6.v. Voting

 

6.v.a. Excluding Associate Members, each Member shall have one vote, which may be

given in person or by proxy appointed in writing.

 

6.v.b. With the exception of changes to the Constitution, decisions put to the vote shall be

resolved by a simple majority of the Ordinary Members at General Meetings.

 

6.v.c. The Chairman of any meeting shall have a second or casting vote.

 

6.vi. Quora

 

The quorum at General Meetings shall be the presence, or presentation by proxy, of at least one

fifth of all Ordinary Members of SICA. For committee meetings the quorum shall be

one half of the members of the committee.

 

6.vii. Changes to the Constitution

 

6.vii.a. Any change to the Constitution shall require a two-thirds majority of all those present

and eligible to vote at a General Meeting.

 

6.vii.b. Notice shall be given to all voting members of any General Meeting as specified in

section 6.iv. and any proposal to change the constitution shall be submitted in

writing to the Secretary at least seven days prior to the meeting.

 

6.vi.c. All proposals for changes to the Constitution shall be signed by two members eligible

to vote at a General Meeting.

 

 

 

 

 

Finance

 

 

7.i. Members shall pay an annual subscription to SICA by the 31st day of October each year. The

amount will be decided by majority vote at the Annual General Meeting. Pro rata membership fees shall be payable for the first year for those joining part way through that year.

 

7.ii. All money raised by or on behalf of SICA shall be paid into a bank account as shall from time to time be agreed by the Management Committee and used to further the Objectives of SICA and for no other purpose.

 

7.iii. All cheques shall be signed by two of: the Treasurer, the Chairman, the Secretary.

 

7.iv. The Treasurer will be responsible for the preparation of the annual accounts of SICA

and thereafter, after audit, present them on behalf of the Management Committee at the Annual General Meeting.

 

7.v. The accounts shall be audited by an independent auditor, wherever possible, appointed at the Annual General Meeting.

 

7.v.i. The SICA financial year shall run from 1 August to 31 July.

 

Dissolution

 

8.i. SICA may be dissolved in circumstances:

 

8.i.a. where two-thirds or more of the Ordinary Members so desire, by their giving three months notice in writing to the Chairman of the SICA Management Committee.

 

8.i.b. where the Management Committee, by a two thirds majority, so decides they shall call a Special General Meeting of SICA so that the membership can resolve the issue.

 

8.ii. In event of dissolution of SICA the liabilities of SICA shall be discharged and the residuary assets distributed to a recognised charitable body.