Code of Practice

SICA Code of Practice & Peer Review Process

October 2018

 

So that SICA can recommend our celebrants, there is a process to ensure that every one of the celebrants listed on our membership pages meets the expected standards.
We have a Code of Practice that all members must adhere to, and a peer review process to ensure that standards are maintained.

The requirements this process are:
• It needs to ensure that SICA celebrants all meet the standards of professionalism, capacity and competence that clients should be able to expect.
• It needs to give celebrants guidance on what is expected of them.
• It needs to work and be a valuable feedback and development experience for both the celebrants being reviewed and the reviewer.
• It needs to recognise that all SICA celebrants are individual and work in their own way,

Therefore, in order to continue with their full membership every SICA celebrant will be expected to:
1) Work within the SICA Code of Practice including having no upheld complaints made to SICA in the last year.
2) Have a peer review carried out on at least one of their services by another SICA member. This includes a discussion about the whole process of working with the client, putting the service together and delivery of the service.
a. A completed peer review form should be return to the Peer Review Co-ordinator.
3) Have a Basic Disclosure Certificate from Disclosure Scotland
4) Have a “Self Care” plan in place.
5) Demonstrate a commitment to continuous professional development. They should carry out at least two items of CPD each year. This could include:

  • Attending a SICA CPD session at a general meeting.
  • Attending a different style of service or ceremony.
  • Reading a relevant book or publication.
  • Taking a relevant training course.
  • Taking a tour of a crematorium or venue you haven’t been at before.
  • Anything that improves your practice and understanding in celebrancy.
  • Keep a log of a log of qualifications and CPD training.
  • Adhere to all relevant legislation, such as General Data Protection Regulations, Marriage Regulations.

Scottish Independent Celebrants Association Code of Practice

This code of practice will be adhered to by all members. Breaches of this will be considered by the SICA Committee and if necessary a convened Standards Committee.

Each SICA celebrant is required to:
Professionalism
1) Ensure the highest standards of professionalism at all times. This includes, but is not limited to:
a. Punctuality at all times
b. Appropriate standards of dress for the situation
c. Use of appropriate language
d. Professionalism in client relationships
e. Appropriate use and playing of music
f. Being clear on costs
g. Ensure client confidentiality at all times.

2) As far is reasonably possible, the celebrant must create and deliver the service or ceremony that the client wants. This includes:
a. Ensuring accuracy in information used at all times.
b. Giving the client the opportunity to review and amend drafts of the ceremony or service.
c. Respecting the beliefs and views of the client.

Legal Requirements & Regulation
3) Work within all legal regulations that apply to their work.
4) Store and use client information in line with General Data Protection Regulations.
5) Keep proper business records, submit timely tax returns and adhere to all government regulations.
6) Be properly insured (paid up membership of SICA covers this).
7) Have a Disclosure Scotland basic disclosure certificate.
8) Have a demonstrable commitment to continuous professional development.

Belief and discrimination
9) Never let their own beliefs or views take precedence over the beliefs and views of the client.
10) Never use access to client to promote any interest, ideology or other profession they may have.
11) Must not discriminate against anyone, whether clients, or colleagues, or other professional contacts, on grounds of any protected characteristics.

Comments, complaints and disputes
12) Provide clients with the opportunity to make comment or complaint directly to SICA, providing SICA contact details for this purpose.
13) .Deal with any complaints or disputes made in a timely and professional manner, passing any unresolved matters to the SICA committee.
14) Not bring SICA or independent celebrancy into disrepute at any time.

If the Association receives a complaint about a Member or is alerted to a Member who fails to comply with the Code of Practice or brings the Association into disrepute this may ultimately result in withdrawal of membership of the Association, subject to appeal to the Membership at a General Meeting.